I. Clients

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Within the scope of the legal services it provides, Özkaynak Law Office treats all data obtained from its clients as confidential in accordance with Article 36 of the Turkish Attorneyship Law No. 1136 and the principle of attorney–client confidentiality. Such data shall be collected and processed solely in line with our agreements with our clients and applicable laws. Unless required by client instructions or legal obligations, this data shall not be shared with third parties.

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II. Third Parties Contacting Us

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If a person contacts us regarding a matter related to the legal services provided to our clients, we may collect the name, email address, and telephone number voluntarily provided by such person solely for the purpose of responding to their inquiry and, where relevant, informing our clients.

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III. Job / Internship Applicants

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Within the scope of job or internship applications submitted to Özkaynak Law Office, the personal data you provide to us through your curriculum vitae (CV) and any documents considered as attachments thereto may be processed during the evaluation process of your application, to the extent permitted by the Law No. 6698 on the Protection of Personal Data (“KVKK”) and other applicable legislation, and within the limits explained below.

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The term “processing” covers all activities involving personal data, including collection, recording, storage, sharing, access, use, transfer, and destruction.

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Personal data shared with us within the scope of your application may be processed without explicit consent, solely for the purpose of evaluating applications and carrying out recruitment processes, as such processing is necessary for the establishment of a contractual relationship. In this context, personal data is collected through emails sent to us, documents submitted in person, and interviews. We may also use the personal data collected to identify job opportunities that we believe may be of interest to candidates, and we may contact potential candidates from time to time regarding such opportunities.

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In general, we collect personal data either directly from candidates who apply for a position at our law office or through interactions between the candidate and us, or through third parties such as recruitment agencies. We may also collect personal data from third parties, such as referees providing information about the candidate, colleagues recommending the candidate for a position, or other publicly available sources disclosed by the applicant for recruitment purposes.

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If the application evaluation process results in a negative outcome, the personal data shared with us will be deleted or destroyed in accordance with Article 7 of the KVKK.

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Personal data shared with us within the scope of applications shall not be shared with third parties for any purpose.

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When sharing your personal data with us, you are required to ensure that your CV and any documents considered as attachments do not include special categories of personal data as defined under Article 6 of the KVKK. Such data includes information relating to race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance, membership in associations, foundations or trade unions, health, sexual life, criminal convictions and security measures, as well as biometric and genetic data. Applications containing such data will not be evaluated.

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Pursuant to Article 11 of the KVKK, by contacting us through the contact details provided below, you have the right to:

• Learn whether your personal data is processed;

• Request information if your personal data has been processed;

• Learn the purpose of processing and whether such data is used in accordance with its purpose;

• Learn the third parties to whom personal data is transferred domestically or abroad;

• Request correction of incomplete or inaccurate personal data and request notification of such correction to third parties to whom the data has been transferred;

• Request deletion or destruction of personal data within the framework of the conditions stipulated in the KVKK and request notification of such actions to third parties;

• Object to results arising against you due to analysis of personal data exclusively through automated systems;

• Request compensation for damages arising from unlawful processing of personal data.

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IV. Data Security

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As Özkaynak Law Office, we take all necessary technical and administrative measures to ensure an appropriate level of security in order to:

• Prevent unlawful processing of personal data;

• Prevent unlawful access to personal data;

• Ensure the protection and safeguarding of personal data.

It is important that your personal data is accurate and up to date. In the event that any information is inaccurate or outdated, you have the right and obligation to contact us immediately through the contact details provided below. Upon notification, we will correct, update, delete, or remove such information as necessary.

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V. Informational Messages

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Where we process your personal data for the purpose of sending informational messages, you retain control over such processing. You may opt out of receiving such messages at any time by using the contact details included in the message or by contacting us as specified below.

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VI. Rights and Responsibilities of Data Subjects

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Pursuant to the applicable law, you have the following rights regarding the processing of your personal data:

(a) to learn whether your personal data is processed;
(b) to request information regarding such processing;
(c) to learn the purpose of processing and whether data is used accordingly;
(d) to learn the third parties to whom personal data is transferred domestically or abroad;
(e) to request correction of incomplete or inaccurate data;
(f) to request deletion or destruction of personal data where the reasons for processing no longer exist;
(g) to request notification of correction, deletion, or destruction to third parties to whom data has been transferred;
(h) to object to adverse outcomes resulting from automated processing; and
(i) to request compensation for damages incurred due to unlawful processing of personal data.

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You may submit your questions and requests regarding your rights through the contact details provided below. Your requests will be concluded as soon as possible and, in any event, within thirty (30) days depending on the nature of the request.

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The privacy practices set out in this Privacy Notice apply solely to our website. This website may contain links to other websites. Özkaynak Law Office bears no responsibility for the privacy practices or content of such websites. If you access another website through a link, you are advised to review the privacy policies of that website.

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For any questions or comments regarding this Privacy Notice and our practices, you may contact us at ozkaynak.av@gmail.com.

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